May 9, 2011

1. Call the Meeting to Order by the School Business Administrator

2. Pledge of Allegiance
3. Board Solicitor administers "Oath of Office" to:

Ernest D. Huggard
John W. Knorr
George W. Schwenger

4. Roll Call

5. Statement of Public Notice:

In accordance with Public Law 231, notice of this meeting was provided to
The Press, The Current, and GTV on April 7, 2011 by e -mail.
Notice of this meeting was also posted in the Municipal Building on April 7, 2011


6. Report of Annual School Election of April 27, 2011. (Attachment A.1)

MOTION: Approve the report of the annual school election of April 27, 2011

7. Board Secretary shall conduct election of President.

MOTION: Open nominations for President of the Board of Education.

MOTION: To approve the appointment of Ernest D. Huggard as President of the Board of Education.

8. Newly elected President shall conduct election for Vice President.

MOTION: Open nominations for Vice President of the Board of Education.

MOTION: To approve the appointment of George W. Schwenger as Vice President of the Board of Education.

9. Appointment of the Board Secretary:

MOTION: Appointment of Vickie L. Tomasco as Secretary to the Board
of Education for the school year 2011-12 in accordance with
Policy #2132.

10. Appointment of Purchasing Agent:

MOTION: Appointment of Vickie L. Tomasco as qualified Purchasing Agent for the 2011-2012 school year.

11. Appointment of Awarding Contracts up to Bid Threshold:

MOTION: Appointment of Vickie L. Tomasco to award contracts up to bid threshold of $36,000, and set quote threshold of $5,400 for the 2011-2012 school year.

12. Appointment of Public Agency Compliance Officer:

MOTION: Appointment of Vickie L. Tomasco as qualified Public Agency Compliance Officer or P.A.C.O. for the 2011-2012 school year. N.J.A.C. 17:27-3.2

13. Appointment of Safety Coordinator as recommended by School Alliance Insurance Fund.

MOTION: Appointment of Vickie L. Tomasco as Safety Coordinator for the 2011-2012 school year.

14. Appointment of Custodian of Records (OPRA)

MOTION: Appointment of Vickie L. Tomasco as Custodian of Records (OPRA) for the 2011-2012 school year.

15. Appointment of Section ADA/504 Compliance Officer and Adopt Grievance Procedures 49 CFR & 27.13.

MOTION: Appointment of Thomas Hand as Section 504 Compliance
Officer for the 2011-2012 school year in accordance with
49 CFR & 27.13.

16. Appointment of Substance Awareness Coordinator:

MOTION: Appointment of Marilyn A. Moore as the Substance Awareness Coordinator for the 2011-2012 school year.

17. Appointment of Homeless Liaison:

MOTION: Appointment of Marilyn A. Moore as the Homeless Liaison for the 2011-2012 school year.

18. Appointment of Safety and Health Designee:

MOTION: Appointment of Marilyn A. Moore as the Safety and Health Designee for the 2011-2012 school year.

19. Approval of School Crisis Response Manual:

MOTION: Approval of School Crisis Response manual for the 2011/2012 school year.

20. Approval of Fees for the Before and After School Program:

MOTION:

Approval of the following fees for the 2011/2012 school year:
Yearly registration: $15.00
Before School Program: $ 6.00 per day
After School Program: $ 9.00 per day
Early dismissal enrollment fee: $18.00 per day
Late Enrollment Fee: - one day $10.00 per child
Late Enrollment Fee: - two days $25.00 per child
Late Enrollment Fee: - three days $50.00 per child
Late Pick-Up Fee - first time $15.00 - per 15 minutes
Late Pick-Up Fee - second time $25.00 - per 15 minutes
Child returned by bus driver $59.00
Child retuned by bus driver on ED day $68.00
Child not picked up at school on time $59.00
Child not picked up at school on time ED $68.00
Replacement of Lost Coupon Book $15.00

21. Appointment of Affirmative Action Officer:

MOTION: Appointment of Michael Hinman as Affirmative Action Officer of record for the 2011-2012 school year.

22. Appointment of IPM Coordinator:

MOTION: Appointment of Allyn Snavely as the integrated pest management coordinator, responsible for the implementation of the school integrated pest management policy, for the 2011-2012 school year.

23. Appointment of Right to Know Coordinator:

MOTION: Appointment of Allyn Snavely as the Right to Know coordinator, for the 2011-2012 school year.

24. Appointment of Chemical Officer:

MOTION: Appointment of Allyn Snavely as the Chemical Hygiene Officer, for the 2011-2012 school year.

25. Approval of Chemical Plan.

MOTION: Approval of the Chemical Hygiene Plan

26. Appointment of IAQ Coordinator:

MOTION: Appointment of Steven Bolli as the indoor air-quality coordinator, responsible for the implementation of the school indoor air-quality, for the 2011-2012 school year.

27. Appointment of Official Bargaining Units:

MOTION: Appointment of GTEA and GTPSA as the Official Bargaining Units for the 2011-2012 school year.

28. Appointment of Public School Auditor:

MOTION: Appointment of Bowman & Company as Public School Auditor
for the 2011-2012 school year.

29. Appointment of Attorney to the Board:

MOTION: Appointment of William S. Cappuccio as Attorney to the Board
for the 2011-2012 school year.

30. Appointment of Employee Benefits Consultant of Record:

MOTION:   Appointment of Brown & Brown (formerly LDP Consulting Group, Inc.) for the employee benefits consultant of record for the 2011-2012 school year.

31. Appointment of Insurance Broker of Record:

MOTION:   Appointment of The Van Dyk Group as the property/casualty insurance broker of record for the 2011-2012 school year.

32. Appointment of Substance Abuse Laboratory of Record:

MOTION:   Appointment of Quest Diagnostics as the substance abuse laboratory of record for the 2011-2012 school year.

33. Appointment of AHERA Compliance Officer of Record:

MOTION:   Appointment of Health and Safety Services, Inc. as AHERA Compliance Officer of Record for the 2011-2012 school year.

34. Appointment of Architect of Record:

MOTION:   Appointment of Fraytak Veisz Hopkins Duthie, P.C. as Architect of Record for the 2011-2012 school year.

35. Designation of depositories for school funds.

MOTION: Designate Ocean City Home Bank, TD Bank,
New Jersey Cash Management Fund
and all other legal depositories in the State of New Jersey.

36. Authorization of signing School Warrants.

MOTION: Designate the following signatories to sign warrants for the
Board of Education:
Account Signatures Required
General Account Finance Committee Member, Superintendent & Secretary
District Petty Cash Superintendent and Secretary
Payroll Superintendent and Secretary
Payroll Agency Superintendent and Secretary
Investment Superintendent and Secretary
Investment 2 Superintendent and Secretary
Food Service Food Service Director & Secretary
Pay Pams Food Service Director & Secretary
Southern NJ Gifted & Talented Secretary and Program Administrator
Community Education Secretary and Program Administrator
Child Care Secretary and Program Administrator
Unemployment Superintendent and Secretary
Wire transfers/On-Line Transactions Secretary and Initiator
Student Activity Accounts Bldg. Principal and Asst. Principal or
(one per building) Bldg. Principal and Secretary
Extra-Curricular Account Superintendent and Secretary

37. Designation of Newspaper.

MOTION:   Designate The Press of Atlantic City as the official newspaper for the Board of Education.

38. Designation of Newspapers for the purpose of advertising meetings.

MOTION:   Designate The Press of Atlantic City, The Current, and GTV for the purpose of publication of Board meetings.

39. Permitted Pupil Records N.J.A.C. 6A:32-7.3:

MOTION: Resolution to permit Pupil Records for the 2011-2012 school year as
designated by N.J.A.C. 6:3-6.3(a)2.

40. Appointment of School Physician:

MOTION:   Appointment of Dr. Jeffrey Gong as the School Physician for the 2011-2012 school year.

41. Appointment of Medical, Dental, Prescription, and Vision Care Insurance Contract:

MOTION: Medical: Horizon Direct Access
Prescription: Horizon Blue Cross/Blue Shield of NJ (Caremark)
Dental: Delta Dental
Vision: Spectera

(Percentages will be received at a later time)

42. Appointment of Tax Shelter Annuity Companies:

MOTION:   Appointment of the following companies for the 2011-2012 school year.

Company Representative
AIG/Valic Al Vitelli
American Express Helen Goddard
American General Jeffrey Smith
Equitable Charles Pancoast
Lincoln Investment Dan Hernandez
Siracusa Agency Joe Lombardi
Vanguard None
Wachovia Brett Giaconia
Manuel Aponte

43. Appointment of Tax Annuity Broker:

MOTION:   Appointment of Great American Plan Administrators to monitor the 403B for the 2011-2012 school year.

44. Appointment of Annual Tuition Rate:

MOTION:   Approval of annual tuition rates

FY11 Tuition Rates - Galloway Township Public Schools

Program Annual Rate Monthly Rate Per Diem Rate
Prescl/K $11,928 1,192.80 66.27
1-5 $12,458 1,245.80 69.21
6-8 $12,230 1,223.00 67.94
LLD $20.675 2,067.50 114.86
Vis Imp $19,545 1,954.50 108.58
Aud Imp $19,545 1,954.50 108.58
Beh Disab $73,131 7,313.10 406.28
MD $19,545 1,954.50 108.58
Autisim $ 19,545 $ 1,954.50 $108.58

45. Appointment of State Contract Vendors:

MOTION:   Authorizing contracts with certain approved State Contract Vendors for the Board of Education Pursuant to N.J.S.A. 18A:18-A-10a. (Attachment A.2)

46. Establishment of Meetings. (Attachment A.3)

MOTION: Conduct Workshop/Action meetings of the Board of Education on the
third Monday of each month or except as otherwise designated, except
July, at the Galloway Township Middle School Cafetorium at 7:00 PM
and
Conduct Regular meetings of the Board of Education on the fourth
Monday of each month or except as otherwise designated, except
July, at the Galloway Township Middle School Cafetorium at 7:00 PM.

47. Chart of Accounts:

MOTION:   Approve the Uniform Minimum Chart of Accounts for New Jersey Public Schools for the 2011/2012 school year

48. Shared Services Agreement.

MOTION:   Approve the shared services agreement (inter-local services N.J.S.A. 40:8A- 1 et seq.) between Galloway Township Board of Education and the Board of Education of Sterling High School District for the 2011/2012 school year.

49. Parliamentary Procedures.

MOTION:   Conduct Workshop/Action and Regular meeting or the Galloway Board of Education abiding by the rules and procedures as documented in Roberts' Rules

50. Fees to receive notice as per Board policy.

MOTION:   Except as otherwise provided by law or regulation, the fee assessed for the
duplication of a printed record shall be as per policy 3570.00 District Records and Reports. Request for district records shall be submitted to the records custodian in writing on the appropriate form. Copies may be made at fees not to exceed those set by statute.

51. Adoption of Bylaws and Policies.

MOTION: Adopt all policies and bylaws as set forth in the manual entitled,
"Bylaws and Policies of the Board of Education of Galloway Township"
dated September 1978, and subsequent amendments and revisions,
as the sole policies in existence to direct the operations of the school
system.

52. Adoption of assets, obligations, and contractual agreements.

MOTION: Adopt all assets, obligations, and contractual agreements of the
previous Board of Education as required by law.

53. Ratification of contracts and agreements.

MOTION: Ratify all contracts and agreements previously negotiated by the
Board of Education in accordance with the provisions stated herein.

54. Approve Petty Cash Funds:

MOTION:   Establish Petty Cash accounts as per board policy for the following:

Custodian Amount
Board Secretary/School Bus. Admin., Central Office 500.00
Galloway Township Middle School 175.00
Arthur Rann School 150.00
Pomona Pre School 75.00
Reeds Road School 150.00
Roland Rogers School 150.00
Smithville School 150.00
Child Study Team 150.00
Food Service Manager 50.00
Guidance 75.00

55. Appointment of Galloway Family School Association (GFSA, Inc.)
Galloway Family School Association (GFSA, Inc.),
its By-Laws, and each individual school Family School Association (FSA) as
the sole parent organization officially authorized to conduct fund raising events
and utilize school facilities to conduct these activities, meetings, and other
events to support the students, staff, and parents of the following schools:

Arthur Rann Elementary School and Pomona Pre-School
Reeds Road Elementary School
Roland Rogers Elementary School
Smithville Elementary School
Galloway Township Middle School

56. Adoption of "Code of Ethics".

MOTION:   Adoption and discussion of the "Code of Ethics" as approved by the New Jersey School Boards Association as follows:

  1. I will uphold and enforce all laws, state board rules and regulations
    and court orders pertaining to schools. Desired changes should be
    brought about only through legal and ethical procedures.

  2. I will make decisions in terms of the educational welfare of children
    and will strive for public schools which can meet the individual needs
    of all children regardless of their ability, race, sex, creed, or social standing.

  3. I will confine my board action to policy-making, planning and appraisal,
    and I will help to frame policies and plans only after the board has
    consulted those who will be affected by them.

  4. I will carry out my responsibility, not to administer the schools, but
    together with my fellow board members, to see that they are well run.

  5. I will recognize that authority rests with the board of education and will

    make no personal promises nor take any private action which may
    compromise the board.

  6. I will refuse to surrender my independent judgment to special interest or
    partisan political groups or to use the schools for personal gain or for the
    gain of friends.

  7. I will hold confidential all matters pertaining to the schools which, if
    disclosed, would needlessly injure individuals or the schools. But in all
    other matters, I will provide accurate information and, in concert with my
    fellow board members, interpret to the staff the aspirations of the community
    for its schools.

  8. I will vote to appoint the best qualified personnel available after consideration
    of the recommendation of the chief administrative officer.

  9. I will support and protect school personnel in proper performance of their
    duties.

  10. I will refer all complaints to the chief administrative officer and will act
    on such complaints at public meetings only after failure of an administrative
    solution.

Informational Items:
1. The various Board committees and representative appointments will be made by the Board
President at the May 23, 2011 meeting.

2. The appointment of Curriculum and Textbooks will be recommended at an upcoming Board of Education meeting.

-PUBLIC COMMENT-

WORKSHOP / ACTION MEETING
GTMS CAFETORIUM
MAY 9, 2011
7:00 PM

A. READING OF COMMUNICATIONS

(There are no communications at this time.)

PRESENTATIONS

(There are no presentations at this time.)

B. SUPERINTENDENT'S REPORT

  1. Attorney's Report (William S. Cappuccio, Esq.) (Attachment B.1)

  2. Student Enrollment Report as of April 2011 (Attachment B.2)

  3. Out of school suspensions for the month of April 2011 (Attachment B.3)

  4. Resolution to approve the 2011-12 School Calendar (first reading)
    (Attachment B.4)

-PUBLIC COMMENT-

C. PERSONNEL AND EVALUATION OF PERSONNEL

The superintendent recommends the following resolutions:

  1. Resolution to accept the letter of intent to retire, with regret, from Linda J. Baker,
    teacher at Smithville Elementary School, effective July 1, 2011.

  2. Resolution to accept the letter of resignation from Rebecca M. Flowers, preschool
    disabilities teacher at Pomona Preschool, effective July 1, 2011.

  3. Resolution to accept the letter of resignation from Ezzat Hanna, custodian,
    effective May 16, 2011.

  4. Resolution to approve the Family Leave Request from Luis Garcia, custodian at Smithville Elementary School as follows:

5/04/2011 - 5/18/2011 with pay, opts out of benefits
5/19/2011 - 5/31/2011 without pay, opts out of benefits

  1. Resolution to approve the Family Leave Request from Donna McAvoy, teacher at Reeds Road Elementary School as follows:

4/28/2011 - 5/27/2011 without pay, with benefits

  1. Resolution to approve the Maternity Leave Request from Nicole Leidemer, teacher at Smithville Elementary School as follows:

5/09/11 - 6/30/11 - without pay, with benefits
9/01/11 - 10/21/11- without pay, with benefits
10/24/11 - 01/01/12 - without pay, without benefits
Returning 1/2/2012

C.

PERSONNEL AND EVALUATION OF PERSONNEL

  1. Resolution to approve the Maternity Leave Request from Jenna Smith, teacher at Smithville
    Elementary School as follows:

5/2/11 - 5/12/11 - with pay, with benefits
5/13/11 - 6/15/11 - without pay, with benefits
Returning 9/1/2011

  1. Resolution to re-employ administrative personnel for the 2011-12 school year
    effective July 1, 2011 through June 30, 2012, final assignments to be determined.
    Salary pending contract negotiations. See attached list - Attachment C.1

  2. Resolution to re-employ teaching personnel for the 2011-12 school year effective
    September 1, 2011 through June 30, 2012, final assignments to be determined.
    See attached list - Attachment C.2

  3. Resolution to re-employ food service personnel for the 2011-12 school year,
    final assignments to be determined. See attached list - Attachment C.3

C.

PERSONNEL AND EVALUATION OF PERSONNEL

  1. Resolution to re-employ maintenance / custodial staff for the 2011-12 school year,
    final assignments to be determined. See attached list - Attachment C.4

  2. Resolution to re-employ 10 month secretaries for the 2011-12 school year,
    final assignments to be determined. See attached list - Attachment C.5

  3. Resolution to re-employ 12 month secretaries for the 2011-12 school year,
    final assignments to be determined. See attached list - C.6

  4. Resolution to re-employ those staff members identified as confidential secretaries /
    staff not represented by a bargaining unit for the 2011-12 school year. See attached list. Attachment C.7

  5. Resolution to re-employ those staff members identified as food service managers/
    staff not represented by a bargaining unit for the 2011-12 school year. See attached list.
    Attachment C.8

RECOMMENDATION OF NEW STAFF

  1. Resolution to approve the following substitute teachers for the 2010-11 school
    year effective May 10, 2011 through June 30, 2011 pending successful completion of
    criminal history review. Account numbers as appropriate: Kindergarten #11-110-100-101;
    Grades 1-5 #11-120-100-101; Grades 6-8 #11-130-100-101

Elizabeth Comis Non-Certified $75 per day
Robert Truppa Certified $80 per day

  1. Resolution to approve the following substitute custodians for the 2010-11 school
    year effective May 10, 2011 through June 30, 2011.
    Salary: $9.00 per hour; Account #11-000-262-110

Korey Smith
Ezzat Hanna

RECOMMENDATION OF STAFF SUPPLEMENTAL POSITIONS

    Resolution to approve the following staff for Ready for K Summer Program on August 15-25,
    Stipend: per diem hourly rate as indicated; Account #20-451-100-100-10-SA
    (Title I ARRA)
    Teachers - 25 hours each

Carol Badia $53.08
Gwen Cook $39.03
Pat Culkin $43.46
Kathy Federico $53.08
Mai Gruber $55.46
Cynthia McAnney $31.71
Stephanie Milliken $39.03
Jennifer Turner $36.62

Classroom Assistants - 27 hours each

Elizabeth Apgar $25.38
Carol Demarest $24.50
Joanna Dembowski $23.97
Carol Howley $22.57
Kristina Marti $25.00
Judy Mitschele $25.38
John O'Kane $25.38
Jerri Roesch $22.15

Nurse - 20 hours

Mary Beth Wegman $41.31

  1. Resolution to approve the following teachers for Kindergarten Screening on June 20 and 21,
    2011, Stipend: per diem hourly rate as indicated, 6 hours for each.
    Account#11-110-100-101-00-SA

Kim Alcorn $32.97
Pat Culkin $43.46
Holly DiLeo $32.00
Jose Diaz $45.76
Karen Giehl $35.21
Mai Gruber $55.46
Cheryl Knabe $38.26
Deborah Mellor $39.71
Stephanie Milliken $39.03
Debora Randsdorp $34.49
Jennifer Turner $36.62
David Werner $35.05

  1. Resolution to approve the following teachers for Kindergarten Screening on August 1 and 2,
    2011. Stipend: per diem hourly rate as indicated, 6 hours for each.
    Account numbers as indicated.

Account #11-110-100-101-15-SA
Cheryl Knabe $38.26
Deborah Mellor $39.71
Debora Randsdorp $34.49
Account #11-110-100-101-45-SA
Pat Culkin $43.46
Jennifer Turner $36.62
Holly DiLeo $32.0-0
Account #11-110-100-101-46-SA
Mai Gruber $55.46
Stephanie Milliken $39.03
Jose Diaz $45.76
Account #11-110-100-101-48-SA<
David Werner $35.05
Kim Alcorn $32.97
Karen Giehl $35.21
  1. Resolution to approve the following staff for Extended School Year beginning July 5, 2011
    through August 4, 2011 (3 hours on June 30, 2011 needed for classroom prep).
    Stipend: per diem hourly rate as indicated, total hours for each 4-l/2 hours per day;
    Accounts #20-250-100-100-10-SA and #20-250-100-100-11-SA (IDEA)
Teachers Assistants
Kim Alcorn $32.97 Russ Akerlind $25.38
Rainer Birkenstock $39.06 Carole Argenti $25.85
Pam Bruckler $34.20 Tina Bauer $23.78
Ruth Ann Conover $45.76 Katy Beshara $23.89
Colleen DeFoney $32.00 Ron Bokunewicz $23.35
Annie Donahue $42.88 Matt DaCosta Lobo $24.42
Laura Fanelli $53.44 Joanna Dembowski $23.97
Jessica Feldman $35.38 Kathleen Dombrowski $23.89
Lisa Gradziel $33.69 Leslie Glickstein (1:1) $24.42
Katie Hendrix $41.31 Robyn Goldberg $24.45
Gerri Hogan $46.33 Kim Gollub $25.85
Paula Junker $40.63 Sally Hoffman $25.85
Teachers Assistants
Sue Kerrigan $57.16 Katie Kuras $25.81
Julianne Massagli $32.97 Patti Lang $25.85
Katie McAvey $36.10 Todd Loveland $23.75
David Newman $39.03 Nada Mason $24.45
Laura Risley $31.71 Terri Matise (1:1) $25.85
Sarah-Ashley Sharpe $34.12 Andrea Olley $24.45
Kristen Swanson $34.49 Jane Quo $24.42
Alyssa Rice $23.78
Helen Vanikiotis $24.45
Ed Zimmerman $25.85
Nurses Steve Gallagher (1:1) $23.75
Mary Covello-Wegman $41.31
Maryann Steinman $38.90
  1. Resolution to approve the following teachers for the Summer Learning Program,
    June 5 through June 28, 2011. Stipend: Per diem hourly rate as indicated, 58.5 hours each;
    Accounts #20-451-100-100-10-SA and #20-231-100-100-11-SA (NCLB Title I ARRA and
    Title I)
Teachers Job
Cathy Cozzan $55.53 Guided Reading
Jen Goodwin $40.88 Guided Reading
Carole Somers $55.53 Guided Reading
Marion Martin $43.06 Guided Reading
Becky Elia $39.03 Guided Reading
Linda Wimberg $56.70 Guided Reading
Melanie Becker $56.27 Fundations
Carol Banks $55.46 Fundations
Kerrie Benitez $51.03 Fundations
Janet Moran $54.89 Fundations
Cathy Clark $52.87 Fundations
Linda Buck $38.22 Fundations
Bridget Richardson $38.90 Math
Sherilyn Bishop $39.03 Math
Meghan Bruscato $35.05 Math
Terry Dougherty $36.62 Math
Carol Zarrilli $53.01 Math
Sean McCarthy $35.05 Math
Kass Piotrowski $55.46 Integrated Program
Jeff Morris $32.60 Integrated Program

Teachers
Account #20-241-100-100-11-SA (NCLB Title I ARRA)

Karen Giehl $35.21 ESL
Bernice Adair $43.69 ESL
Jeanne Rethy $43.31 ESL

  1. Resolution to approve the following classroom assistants for the Summer Learning
    Program, June 5 through June 28, 2011. Stipend: Per diem hourly rate as indicated,
    58.5 hours each; Account #20-231-200-100-11-SA (NCLB Title I)
    Assistants

Carol Demarest $24.50
Elizabeth Apgar $25.38
  1. Resolution to approve Sue Flicker, Summer Learning Program nurse.
    Stipend: Per diem hourly rate: $53.01, 45 hours; Account #20-231-200-100-11-SA
    (NCLB Title I)

  2. Resolution to approve Terry Reed, Summer Learning Program secretary.
    Stipend: Per diem hourly rate: $21.50, 79 hours; Account #20-231-200-100-11-SA
    (NCLB Title I)

-PUBLIC COMMENT-

D. CURRICULUM AND INSTRUCTION

The Superintendent recommends approval of the following resolutions:

  1. Resolution to accept the Donors Choose.org. grant in the amount of $560.39 submitted
    by third grade Roland Rogers' teacher, Terry Dougherty, for the "Military Children Connect
    with a Laptop Activity." (A copy of the grant will be available at the Board meeting.)

  2. Resolution to approve Arthur Rann grade 4 students (86) to walk to the Galloway Community
    Gardens for a Community Services Project on May 19, 2011. (Rain date May 20)

  3. Resolution to approve Reeds Road grade 4 students (96) to walk to Absegami High School
    to build birdhouses with the advanced shop class on May 19 & 20, 2011.
    (Big Brothers, Big Sisters activity)

  4. Resolution to approve 30 GTMS 7/8 grade students to go to Galloway Veteran's
    Park on June 3, 2011 for the Student Council Recognition Picnic.
    (Galloway Township will supply the bus)

  5. Resolution to approve GTMS 8th grade promotional celebration at Outdoor World in Marmora
    on June 6, 2011. (Rain Date - June 8, 2011)

  6. Resolution to approve 6th grade students from Smithville, Arthur Rann, and Roland Rogers
    Schools to go to Reeds Road School for the "Battle of the Books" on June 6, 2011.

  7. Resolution to approve home instruction for Arthur Rann student, P.M., regular education,

  8. 5 hours per week (due to illness) beginning April 12, 2011 to June 15, 2011.
    Account #11-150-100-101-00-SA

-PUBLIC COMMENT-

E. FINANCE AND SCHOOL OPERATIONS

The Superintendent recommends approval of the following resolutions for formal Board action, as recommended by Timothy E. Kelley, School Business Administrator,

1. Resolution to approve the submission of IDEA FY10 Final Report:

Basic $97,248 Preschool $ 1,582

2. Resolution to approve personal aides for MC, GE, ND, and TP, students at Atlantic County Special Services School District, Mays Landing campus, beginning July 1, 2011 until June 30, 2012 at a per student cost of $34,500.00 prorated from start date and $535 per week for the 2011 Extended School Year. Mandated by the students' IEP's. Account #11-000-100-565-00-02

3. Resolution to accept the completion of the second of two "Emergency Bus Evacuation Drills" for 2010/2011 school year in accordance with the New Jersey Administrative Code NJAC 6A:27- 11.2.

4. Resolution to approve Educational Data Services, Inc. licensing and maintenance licensing and maintenance agreement for the 2011/2012 school year for a total cost of $18,340.00. Account #11-000-230-339-00-00

5. Resolution to approve software support agreement for Computer Solutions, Inc. (CSI) for the 2011/2012 school year beginning July 1, 2011 through June 30, 2012 in the amount of $25,201.68. Accounts #11-000-251-340-00-00 and #11-000-221-320-00-01

E. FINANCE AND SCHOOL OPERATIONS

(continued)

RESOLUTION AUTHORIZING THE
AWARD OF A NON-FAIR AND OPEN CONTRACTS

WHEREAS, the Galloway Township Board of Education has a need to acquire the businesses and services for student evaluations, beverages, architectural services, curriculum materials, and communication services, as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4 or 20.5 as appropriate; and,
WHEREAS, the purchasing agent, Vickie L. Tomasco, has determined and certified in writing that the value of the acquisition will exceed $17,500; and,

WHEREAS, the anticipated term of this contract isfor the2010/2011 school yearand maybe extended by the Galloway Township Board of Education as approved;

WHEREAS, the following businesses as listed below have completed and submitted a Business Entity Disclosure Certification which certifies that businesses listed below have not made any reportable contributions to a political or candidate committee in the previous one year, and that the contract will prohibit the businesses as listed below from making any reportable contributions through the term of the contract, and

NOW THEREFORE, BE IT RESOLVED that the Galloway Township Board of Education in the Township of Galloway authorizes the School Business Administrator to enter into a contract with the businesses as listed below as described herein; and,

BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution.

Vendor

Cost Not to Exceed:
Advancing Opportunities $17,500
Bacharach Hospital $17,500
City Supply Company $17,500
Delta Education $17,500
Educational Data Services, Inc. $17,500
EMR Mechanical $17,500
Et Cetera Food Sales, LLC $17,500
Hargadon Ph.D.; Kelly Brown $17,500
Health & Safety Services, Inc. $17,500
Heinmann $17,500
Johnson Controls, Inc. $17,500
JTM Provisions Company $17,500
Lakeshore Learning Materials $17,500
E. FINANCE AND SCHOOL OPERATIONS

(continued)

Lexia Learning Materials $17,500
Nardone Bros. Baking Company $17,500
Paragon Consulting Services $17,500
Pearson $17,500
Shore Therapy $17,500
South Jersey Paper Products $17,500
Tonys Produce-North $17,500
US Foodservice $17,500
Wilson Language Training $17,500
Wright Group/McGraw Hill $17,500

The Superintendent recommends approval of the following resolutions for formal Board action at the May 23, 2011 meeting, as recommended by Timothy E. Kelley, School Business Administrator, and the Finance Committee:

  1. Resolution to accept the following food service reports:
    Cafeteria: Profit and Loss Statement for April 2011.
    (Attachments E.1Will be available at the 05/23/2011 meeting.)
    Trial Balance Report/Breakfast & Lunch Cash Sales
    (Attachments E.2Will be available at the 05/23/2011 meeting.)
    Breakfast & Lunch Meal Counts Participation (Attachments E.3Will be available at the 05/23/2011 meeting.)
    Special Income Detail. (Attachments E.4 Will be available at the 05/23/2011.)

  2. Resolution to accept the Investment Report(s) for April 2011 in accordance with Policy #3290. (Attachment E.5Will be available at the 05/23/2011 meeting.)

  3. Resolution to accept the Board Secretary's monthly certification budgetary line item status for April 2011. (Attachment E.6Will be available at the 05/23/2011 meeting.)

  4. Pursuant to N.J.A.C. 6:20-2.13(e), the Galloway Board of Education certifies that as of
    April 30, 2011 after review of the secretary's monthly financial reports
    (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6:20-2.13(b) and there have been no changes in anticipated revenue sources and/or
    amounts so that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.

  5. Resolution to approve the Secretary's and Treasurer's Report for the month(s) of April 30, 2011. (Attachment E.7Will be available at the 05/23/2011 meeting.)

  6. Resolution to approve the May Bill List - 2010/11 Budget. (Attachment E.8)Will be available at the 05/23/2011 meeting.)

  7. Resolution to approve the May transfers - 2010/11 Budget. (Attachment E.9Will be available at the 05/23/2011 meeting.)

-PUBLIC COMMENT-

F. FACILITIES & MAINTENANCE

Informational Item:

Update for the April 26, 2011 job site meeting for the new gymnasium addition to the Reeds Road Elementary School

-PUBLIC COMMENT-

G. POLICY

Resolution to approve the following policies (first reading) (changes highlighted in red)
(Attachments G.1-9):

1. Communicating with the Public Policy #1100
2. Board of Education Meetings Policy #1120
3. Certification Policy #4112.2
4. Suspension and Expulsion Policy #5114
5. Vandalism / Violence Policy #5131.5
6. Drugs, Alcohol, Steroids, Tobacco Policy #5131.6
7. Equal Educational Opportunity Policy #5145.4
8. Orientation and Training of Board Members Policy #9200
9. Public and Executive Sessions Policy #9322

-PUBLIC COMMENT-

H. COMMUNITY USE OF SCHOOL FACILITIES

(There are no requests to be reviewed at this time.)

I. NOTICE OF MEETINGS
May 20-21, 2011 Board of Education Institute GTMS
May 23, 2011 Regular Meeting of the Board of Education 7:00 p.m. GTMS
June 27, 2011 Workshop / Action / Regular Meeting of the Board 7:00 p.m. GTMS
J.

SPECIAL EVENTS
May 17, 2011 Arthur Rann Spring Concert 7:00 p.m.
May 18, 2011 GTMS Spring Concert 7:00 p.m.
May 19, 2011 Roland Rogers EXPO and Spring Concert 6:30 p.m.
May 24. 2011 Reeds Road Spring Concert 7:00 p.m.
May 24, 2011 Smithville School Chorus Concert 7:00 p.m.
May 26, 2011 Smithville Spring Band Concert 7:00 p.m.
May 25, 2011 District-wide Retirement Reception-Carriage House 5:00 p.m. to 7:00 p.m.
June 4, 2011 Galloway Twp. Education Foundation 5K / 1 Mile Fun Run
K. OUT-OF-DISTRICT PROFESSIONAL DEVELOPMENT

The following professional development activities align with our district Local Professional Development Plan, support our district goals and initiatives, provide training as per individual staff member's Professional Development Plans/Professional Growth Plans, relate to federal/ state grants, and/or provide assistance in fulfilling a student's Individualized Education, 504, or Multidisciplinary Assistance Team plan. These activities have been reviewed and approved by the appropriate administrators and are being recommended by the Superintendent in accordance
with regulations adopted under NJ Administrative Code 6A.

1. Resolution to approve the following out-of-district professional development activities.

Activity: Non-Public and Charter School Transportation Meeting

Staff Name Date Expenses Account
Georgette Reeves May 12, 2011 Travel: $7.38 11-000-251-580-00

Activity: Smartboards in the Classroom

Staff Name Date Expenses
Louis Jakub-Cerro May 2, 2011 ETTC hours
Sue Ferguson May 2, 2011 ETTC hours

Activity: NJASBO Conference

Staff Name Date Expenses Account
Timothy E. Kelley June 2, 2011 Registration: $100.00 11-000-251-580-00

Informational Item:
Activity: Garden State Co-op

Staff Name Date Expenses
John Sloan May 10, 2011 No Cost

Activity: SAIF Safety Seminar Accident Investigation Safety Committee

Staff Name Date Expenses
Timothy E. Kelley May 23, 2011 No Cost

Activity: NJ DOE NJ ASK6-8 Field test items range finding

Staff Name Date Expenses
Carol deRuyter June 8, 9, 10, 2011 Measurement Incorporated honorarium
June 13, 2011
June 28-July 1, 2011
July 26-29, 2011

Activity: Scholastic Book Event

Staff Name Date Expenses
Linda Wimberg June 13, 2011 No Cost

L .   OLD BUSINESS

M.   NEW BUSINESS

1.   Resolution to approve the GTPSA contract for the 2011-14 school years.

N.   EXECUTIVE SESSION

1.   Negotiations with Township Council re: defeated budget

-PUBLIC COMMENT-